Gino introduces the Extended Status Notification feature, designed to prevent documents from remaining stuck in the same status for too long.
When a document exceeds a defined number of days in a given status—such as drafting, internal discussion, approval, or signature—an alert is automatically triggered to remind the relevant stakeholders and ensure continuity in the contract process.
⚙️ Configuration via Administration
The Extended Status Notification feature is available under Administration → Alert Management.
Administrators can easily:
enable or disable the notification,
define the delay before an alert is sent,
select the statuses to monitor,
enable automatic reminders if needed.
No manual configuration of recipients is required.
👥 Notification recipients
Alerts are automatically sent to the following profiles:
phase owners of the relevant step,
owners of the status in which the document is blocked (approval, signature, etc.),
document authors,
providing them with immediate visibility into ongoing bottlenecks.
👉 Notifications apply only to the latest version of the document.
📬 Notification channels
Alerts are delivered:
by email,
via an in-app notification directly in Gino.
🎯 Key benefits
Fewer documents stuck in a single status
Better visibility into pending contracts
Automatic reminders with no manual action required